Stop Losing Know-How to Turnover
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
The Problem
Turnover erases years of expertise
When experienced employees leave, they take accumulated process knowledge with them. Nothing is recorded, so new hires start from scratch every time instead of opening a documented SOP.
Key-person dependency is a business risk
If only one person knows how to run a critical process, their absence creates an operational bottleneck. Planned or unplanned, the result is the same.
Knowledge transfer is always reactive
Most teams realize knowledge was not documented only after someone leaves. By then there is no video to turn into a SOP, so it is too late to capture what they knew.
How SOPX Helps
per procedure captured
Capture knowledge while experts are here
Record experts performing tasks while they are still employed. AI turns each video into a structured SOP with a trimmed clip and a description on every step, so their method is captured.
single points of failure
Zero single points of failure
When the knowledge is in a versioned SOP, any team member with access can open it by link or QR code and perform the task. No single person becomes a bottleneck.
faster role transitions
Knowledge organized and searchable
Captured knowledge lives in workspaces organized by department and role. When someone asks how do we do this, the answer is one search away.
How It Works
Identify critical knowledge holders
List processes that depend on specific people, such as a machine changeover only one operator knows. Prioritize the highest-risk tasks so you record those experts first.
Record and convert to SOPs
Film each expert performing their tasks with any phone. Upload to SOPX. AI generates structured SOPs in minutes, with a trimmed clip and a description for every step.
Build a permanent knowledge library
Published SOPs become your living knowledge base, organized in workspaces by department and role. Update a step as processes evolve and versioning keeps the history.
Industries Using This
Manufacturing
Film any shop floor process with your phone. AI creates a structured work instruction in under 10 minutes. Organize by production line or department. Operators open the right work instruction at the workstation with a QR code, in their language.
Learn more →Engineering & Maintenance
Film maintenance procedures, equipment setup, and technical workflows. AI creates structured SOPs in minutes. Organize by equipment type or maintenance category. Control who can edit technical procedures.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documentation as PDFs. AI creates structured, versioned SOPs. Organize by process area. Control access for regulatory compliance. Built-in version history.
Learn more →Related Use Cases
Knowledge Capture
SOPX is tribal knowledge software: record your experts doing the tasks they already do every day, and AI turns the footage into structured, shareable SOPs. The expert keeps working, not authoring docs.
Learn more →Training & Onboarding
Upload a process video. Get a step-by-step SOP in minutes. New hires train independently with visual procedures. No more weeks of shadowing.
Learn more →Built for These Roles
Owner / Founder / CEO
The business runs on what is in your head, so everything still comes back to you. Film how a task should be done, let AI draft the process, and hand your team something they can follow on their own.
Learn more →Documentation / SOP Coordinator
You keep the SOP library built, current, and in everyone's hands. Stop staring at a blank page and chasing SMEs. Film the expert once or import the PDFs you have, let AI draft the SOP, and run document control from one searchable place.
Learn more →Training & L&D Manager
Your best people do not have hours to write training docs, and they should not have to. Film the expert doing the task, let AI draft a step-by-step guide in under 10 minutes, and give new hires the real method to study before they start.
Learn more →