Capture Expert Knowledge Before It Walks Out the Door
SOPX is tribal knowledge software: record your experts doing the tasks they already do every day, and AI turns the footage into structured, shareable SOPs. The expert keeps working, not authoring docs.
The Problem
Critical processes live in people's heads
Operations lean on a few experienced workers whose methods were never written down. When they are out, work slows because there is no SOP and no software holding the know-how.
Retiring experts take decades of knowledge
Every departure risks losing years of accumulated process expertise that was never written down or recorded on video. New hires start from scratch instead of opening a documented SOP.
Experts are too busy to write docs
Asking experienced workers to write detailed procedures rarely produces usable results, and it pulls them off the floor. Recording the task once and letting AI draft the SOP fixes both.
How SOPX Helps
from video to published SOP
Record once, document forever
Film an expert performing the task. AI extracts every step into a structured SOP with a trimmed clip, a title, and a description. Zero writing required, only a quick review.
knowledge preserved
Searchable, organized knowledge base
Tribal knowledge software keeps procedures in workspaces by department and process, versioned so they outlast any one employee. Ask how do we do this and the answer is a search away.
languages for sharing
One expert's method, every team
A single expert's method becomes accessible to every team member, every shift, in 50+ languages through AI translation, shared by a public link or a QR code at the workstation.
How It Works
Film the expert
Record your experienced worker performing the process with any phone camera. No script, no studio, and no prep, since it is the task they already carry out on the floor every day.
AI extracts the knowledge
SOPX AI analyzes the video and creates a structured SOP with a trimmed clip, a title, and a description on every step, capturing the key actions the expert performs.
Expert reviews and publishes
The expert reviews the AI draft, adds nuance or annotations, and clicks Publish. The SOP is immediately available to the team by link or QR code, and versioning keeps the history.
Industries Using This
Manufacturing
Film any shop floor process with your phone. AI creates a structured work instruction in under 10 minutes. Organize by production line or department. Operators open the right work instruction at the workstation with a QR code, in their language.
Learn more →Engineering & Maintenance
Film maintenance procedures, equipment setup, and technical workflows. AI creates structured SOPs in minutes. Organize by equipment type or maintenance category. Control who can edit technical procedures.
Learn more →Pharmaceuticals
Film procedures or import existing GMP documentation as PDFs. AI creates structured, versioned SOPs. Organize by process area. Control access for regulatory compliance. Built-in version history.
Learn more →Related Use Cases
Training & Onboarding
Upload a process video. Get a step-by-step SOP in minutes. New hires train independently with visual procedures. No more weeks of shadowing.
Learn more →Knowledge Retention
Every resignation takes undocumented process knowledge with it. Capture expertise in structured SOPs before turnover leaves you scrambling.
Learn more →Built for These Roles
Operations Manager
You do not have hours to write procedures, and your best operators should not either. They film the job on a phone, AI drafts a clear step-by-step SOP, and you review it in minutes. The line keeps running when someone is out.
Learn more →Owner / Founder / CEO
The business runs on what is in your head, so everything still comes back to you. Film how a task should be done, let AI draft the process, and hand your team something they can follow on their own.
Learn more →HR Manager
New people leave when their first week is confusing, and your senior staff cannot keep stopping work to train. Film each process once, let AI draft a clear onboarding guide, and give every hire a consistent start they can follow on their own.
Learn more →